Rally Site Requirements | Rally Site Selection Process

The Rally Site Selection Team (RSST) is tasked with finding and recommending potential Rally sites to the BMW MOA Board of Directors. The Board, with input from the Rally & Events Committee, decides which sites to use for each year's annual event. As one might imagine the process is far from simple and requires much discussion with potential site management, the BMW MOA Board and the RSST. Comments in red are preferred / minimum.

The basic criterion used during the search process includes the following...

General
Type of facility: Fairgrounds, Conventions Center, Private Park, other: ___________
Road surface approaching the site: Paved, Gravel, Other: _____________ _______________
Road surface within the site: Paved, Gravel, Other: _____________ _______________
Fenced? Yes/No What type?: ____ Percentage of grounds with fencing?: ____ 100%

Area Specifics
Camping Area: Number of Acres: ___1 acre per 100 people
Type of Ground Cover: Grass, Other: ____Grass
Shade Trees: Yes/No Percent shaded: ____%
Potable water: Yes/No
Night Lighting: Yes/No
Power Outlets in camping area: Yes/No Number available: _______ (primary for special needs campers)
Sewer Drainage: Yes/No
Toilets on site: ____ 1 per 50 people (rent portables to cover shortage)
Washbowls & mirrors: ____ 1 per 200 people (rent portables to cover shortage)
Hot Showers: ____ 1 per 200 people (rent portables to cover shortage)
Picnic Tables and Benches on Site: Yes/No
Undesirable Insects: Yes/No What kind: _______________
Undesirable foliage: Yes/No What kind: _______________
RV parking: Yes/No Number of spaces (hook-ups): Full: ____ W&E: ____
Hotel rooms within 5 miles: ____ 20 miles: ____ 30 miles: ____
Restaurants within 5 miles: ____ 20 miles: ____ 30 Miles: ____
Service Stations within 5 miles: ____
Distance from Hospital: ____ miles
Distance from BMW Dealer 1: ____ 2: _____ 3: ____
Parking lot suitable for Experienced Rider Course: Yes/No Distance : ____miles
Food concessionaires: Already on site: ____ Bring in: _____

Buildings
Commercial Vendors: ____ 50,000 sq ft (rent tents to cover shortage)
Seminars: ____ 6 - 8 "Classrooms" (rent tents to cover shortage)
Country Store, Membership, Pin & Patch, Door Prizes, Sewing Booth : ____ 3,000 sq ft
BMW MOA Foundation: Camp G.E.A.R.S., Seasoned Rider Course
Following year CVB/Facility: _______ 150 sq ft
Board Meeting/Town Hall Meeting: ____ room for 200
Registration: ____ 5,000 sq ft (room or tent)
Audio Visual Equipment on site? Yes/No: _____________ _____________ _____________ _____________

Other Facilities
a. Beer Garden: ____ 10,000 sq ft
b. Field Events area: ____ 2 - 4 acres
c. Oil Disposal: Yes/No
d. Tire Disposal: Yes/No
e. Swimming: Yes/No
f. PA System: Yes/No
g. Grandstand for Awards Ceremony: ____ 5,000 seats plus space for camping chairs

Other Special considerations
a. Alcoholic Beverages:
Special License: Yes/No
Local Distributor: _____________ _______________
Buy Direct: Yes/No If no, any fee? Yes/No: _____________ _______________
b. Sales Tax on Vendors?: ______, Country Store?: ____ Beer Garden?__________
c. Internet connectivity? Yes/No: _____________ _______________
d. Support services on site? Electrical Yes/No: _____________ _______________
Waste Disposal Yes/No_______________________ Other_____________ _______________ _____________ _______________

Other Comments/Observations
_____________ _____________ _____________ _____________ _____________ _____________ _____________ _____________ _____________ _____________ _____________ _____________ _____________ _____________