Volunteer at the Rally Now!

Great career opportunities await rally volunteers

By Paul F. Ruffell, Volunteer Chair #119204


Don’t be surprised when you’re at the BMW MOA Rally in Salt Lake City, Utah, this summer and members of the Volunteer Committee walk up and offer you a short term career opportunity. It will happen.

No matter how content you are with what you are currently doing, whether it be full-time employment or retirement, our short term job offers will be more rewarding than your wildest expectations. While there is no salary, the satisfaction of volunteering for even a few hours with any of our committees will create new friendships along with a great sense of giving and being part of our rally. Volunteers are the backbone of a MOA National Rally, and without member involvement our annual July get together would be impossible to host.

Coordinating each rally begins years before the event’s actual date and starts with the site selection committee researching various sites before selecting the final facility. Then real work begins, as the Rally Chairs work to book entertainment, suppliers, vendors and the site personnel to make your rally a success. The Rally Chairs also assemble a team of Committee Chairs, responsible for various rally activities. They begin their activity months prior to the rally, planning how to make their assigned tasks succeed and enlisting member volunteers to help them. This all happens before the first person rides through the gates.

While this may make volunteering your time at the rally sound intimidating, it shouldn’t. Committees have many different needs that most of us can do. Individually, what we as volunteers do is actually easily done, but when 1,500 or so of us contribute a bit of time, our combined teamwork appears to the casual observer as a very efficient and well-organized operation. Many hands make light work.

In the days preceding the rally, a special group of volunteers is needed to help with sign making and sign placement or offer security in the vendor area prior to the rally. Others are needed to help set up the registration area and the entertainment stages, to monitor the arrivals of members, to assist RV-ers set up their rigs, or to offer direction to camping areas. The stuffing of mugs with our pins and patches also requires many helping hands, and the MOA Gear Store and the Prize Committee both could use your help.

If you are able to help on the Monday, Tuesday or Wednesday prior to the official Rally start, please contact me or a committee chair. Once the fairgrounds have been transformed from empty buildings and fields, success is still not guaranteed. For a successful Opening Day, committee chairs need volunteers agreeing in advance to assist with a shift on Thursday. If you would like to help, please be sure to let a committee chair know.

Then, once the rally is actually underway, many helping hands are still needed. Registration volunteers are needed throughout the rally as are shuttle volunteers to help taxi members around the rally site. Additional volunteers are needed to provide Rrally security and sell 50/50 tickets for the local charity that we generously support. Other committees needing your help include Door Prizes, the Sewing Table, the 5k Run, Bike Judging, the Bike Wash and Oil Change Stations. Don’t like the heat? Then pull up a chair and join Ice Sales and stay cool in the shade. If you have a medical background or have first aid experience, consider volunteering at our First Aid Station.

Believe it or not, most members have so much fun volunteering, they usually sign up for more than one shift. I assure you, rally volunteering is fun and will still allow you to enjoy other rally activities. That must be why about a third of all rally attendees volunteer to make their MOA Rally a resounding success.

Please don’t hesitate to contact myself or any committee chair and help make the 2017 Crossroads of the West Rally our best MOA rally yet. You can reach out directly to specific committee chairs by clicking the "More in this Section" drop-down menu at the top of the page, then clicking on "Committee Chairs & Volunteers."



Volunteer for MOA Rally Registration

By Roger Trendowski #88147


We’d like to invite you to join our great team of rally registration volunteers in Salt Lake City, Utah, this July.

Not only is it a great way to meet other riders and help riders who arrive at the rally after long hours on the road, but you’ll forge new friendships that will last a lifetime.

As the first point of contact for rally attendees, registration volunteers assist with their check-in process, provide refreshments, give directions, distribute rally packets and answer any questions. With up to 30 volunteers on each four-hour shift, many new friendships are likely as you meet and greet club members, friends and family as they arrive. We typically have so much fun that most people sign up for multiple shifts or sign up to volunteer as a club.

Rally registration volunteers play an active role contributing to the success of the rally.

Typically, the registration process takes less than 10 minutes, and registrants leave the area with their admission wrist band, rally program and knowledge of where to go next.

Every year, about 250 volunteers help out with the registration process. Complete and detailed training is provided, and there is always someone there to assist you in case issues arise.

If you are interested in signing up as a rally registration volunteer, the best way to get involved is to visit moaregistrationvolunteer.eventbrite.com and choose the 4-hour shift where you would like to help. At the volunteer registration site, each shift is described as a separate event. and to sign up for a shift you need to get a free "ticket" for each shift that you want to work. You will receive an emailed confirmation at the end of the process.

If your club wishes to work together. the easiest way is to select a day/shift, then spread the word to your members to quickly signup individually. Don’t hesitate to contact any of our registration co-chairs if you have any questions. Our team’s contact information is shown on the registration volunteer web site.

See you in Salt Lake City!

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