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Thread: Virtual club proof for members at Rally

  1. #16
    MT State of mind
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    Here is the message

    I can't believe it; I actually have been sent a message that accuses me of bringing up something that is based on Rumor, not FACT.


    Here is the email we got from MOA:

    "Dear BMW MOA Chartered Club Leaders,

    As the 41st Annual BMW MOA "Beemers, Bigfoot and Blue Skies" International Rally returns us to the fantastic roads of the Great Northwest, Chartered Club Recognition Awards are expected to be highly valued and contested. To assure a fair accounting for these awards we will be asking Chartered Club Leaders to assist their clubs by bringing along some basic club information verify your standings.

    For the "Largest Chartered Club at the Rally," "Club with Largest Percentage of Members at the Rally," and "Largest Virtual or Special Interest Chartered Club," we ask that you or your representative bring along a current roster of your club's Members in Good Standing, along with a "sign in" list of members present. (That roster can be either in hard copy or "memory stick" type formats.) We also encourage you to let your members know that they will need to "sign in" with you during the Rally. Since administration of these awards will not be done during registration, this data will have to be brought to the Awards Booth (in the BMW MOA Building) by 1:00 pm on Saturday of the rally. A comparison of the two lists will stand as a verification of your club's entry for validation by the Awards Committee.

    Yes, we do understand that this is laying yet another burden on your leadership responsibilities, but we want to insure a fair accounting for these prestigious awards.

    Along those lines, we ask that you remind your members that they will also need to register at the Awards Booth for the other awards. Appropriate documentation will be necessary when they apply for their award. That documentation could be as simple as your driverÔÇÖs license and motorcycle registration, or a copy of the birth certificate for an unlicensed passenger (other documents to prove age for children can be documents such as library cards, school ID, passport or something that has their name and birth date on it). The ÔÇ£goodÔÇØ thing is that we will be using Google Maps as our standard for mileage awards. For Tour Awards, appropriate gas or lodging receipts, local rally registrations, or even those certificates of speedometer calibration issued by law enforcement agencies will do the trick. A GPS that tracks distances will be accepted with receipts proving key points.

    Your cooperation will go far in assuring the accuracy of the awards presentations and your leadership credibility within your Chartered Club. Earning an award at this yearsÔÇÖ BMW MOA ÔÇ£Beemers, Bigfoot and Blue SkiesÔÇØ Rally in Salem, OR., will be an honor like no other. Individual awards lend validation to your accomplishment, and Club awards attest to the camaraderie in your group worthy of bragging about!

    Thank you for your support and dedication to your club,

    Don Hamblin

    Awards Co-Chair,

    41st Annual BMW MOA "Beemers, Bigfoot and Blue Skies" International Rally"


    Your own clubs either are NOT reading their email or are not communicating well.

    I posted this initial topic here, to inform those affected, as well as into the private "presendential" section of the MOA forums, so that that clubs could potentially discuss this. We Can Be Part Of The Solution, if you would let us. But that topic was removed, so instead of this discussion being amongst the clubs, I suppose it is up to the members, who belong to various clubs by choice, to address these issues with the MOA at large.

    No good deed goes unpunished, as they say.
    Last edited by montana; 03-24-2013 at 12:00 AM.

  2. #17
    2013 BMW MOA Rally Chair bmwDeb's Avatar
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    Virtual Reality

    Quote Originally Posted by CHROMEHEADS274 View Post
    Here is the pertinent text:

    If rally attendees don't know this requirement in advance, how can they comply? And how can you expect every club to have a dedicated "formally check in here" location at this rally, unless that was provided for in advance? We didn't know we should be prepared to provide a "physical clubhouse" on the rally grounds for a Virtual Club.

    I would like to see more clubs involved in the decisions that affect clubs.
    The Registration form does not contain information used for calculating any of the awards for the 2013 rally. A representative of each virtual club that wants to be considered for the virtual club award will need to go by the Awards booth in Columbia Hall to sign-up the club and present documentation of members at the rally.

    Good points have been raised in this thread. Don and Marilyn, Awards Co-Chairs will take what has been said in this thread as they determine the best and fairest way to identify the largest Virtual Club in attendance at the rally.

    The June BMW Owners News will contain an article on how each Rally Award is determined.

    Deb Lower
    2013 BMW MOA Rally Chair

  3. #18
    Administrator 20774's Avatar
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    Deb -

    From the sounds of this, it appears this is something new for 2013. I don't recall this being an issue in past rallys. Can you provide some background as to why the change?
    Kurt -- Forum Administrator ---> Resources and Links Thread <---
    '78 R100/7 & '69 R69S & '52 R25/2
    mine-ineye-deatheah-pielayah-jooa-kalayus. oolah-minane-hay-meeriah-kal-oyus-algay-a-thaykin', buddy!

  4. #19
    MT State of mind
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    The Registration form does not contain information used for calculating

    I know that for the registration form, years ago, a determination was made (and we were given plenty of notice about it) to limit the form to only 2 club association lines. You got to enter your main affiliation, such as a local club, and then a secondary affiliation, such as a model-specific or virtual club.

    Why isn't that working?

  5. #20
    Bluenoser
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    I don't belong to a club but do belong to the MOA and the Airheads, so I guess I do belong to a club just never thought of it that way. Dumb me.

    I think if any of us are getting that hung up on this type of an award, then maybe its time the award was dumped. Other than beer bragging rites, what does it accomplish! We all have to look at the bigger picture and don't sweat the small stuff.
    1971 R50/5 SWB with R75/6 drivetrain
    2013 DL650

  6. #21
    Administrator 20774's Avatar
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    cycleman2 -

    True, but if you walk up and register and indicate your a member of Airheads Beemer Club and they don't find you on a list and "deny" your membership, while it doesnt' really matter a hill of beans, it kind of is a slap in the face that you belong but you don't "belong". I've always just written "214" on the form at the registration tent and moved on. Aren't we all good citizens and BMW people? What, me lie??
    Kurt -- Forum Administrator ---> Resources and Links Thread <---
    '78 R100/7 & '69 R69S & '52 R25/2
    mine-ineye-deatheah-pielayah-jooa-kalayus. oolah-minane-hay-meeriah-kal-oyus-algay-a-thaykin', buddy!

  7. #22
    smasher Josh's Avatar
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    So, now that I think about it. the MOA itself is a virtual club and should probably win for the virtual club with the most members. the MOA is a recognized club. what is the MOA club number to enter on the form? Who from the MOA is going to verify membership for Tally and Awards.

    Josh

  8. #23
    Administrator 20774's Avatar
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    The MOA is not listed among the Charted Clubs on the website. Maybe it's sort of like America is not a state, but it contains 50 states.
    Kurt -- Forum Administrator ---> Resources and Links Thread <---
    '78 R100/7 & '69 R69S & '52 R25/2
    mine-ineye-deatheah-pielayah-jooa-kalayus. oolah-minane-hay-meeriah-kal-oyus-algay-a-thaykin', buddy!

  9. #24
    Registered User chasman's Avatar
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    This is the same awards format that has been in place since the 2007 West Bend Rally.
    Chuck Manley #12106
    2012 Howlin' at the Moon Rally Chair
    Ambassador, Knights of the Roundel #333, IBA Member, Life Member NRA
    Black '13 R12GSA (the Outlaw), Black '02 K12RS (157K)

  10. #25
    Administrator 20774's Avatar
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    If it's the same format, then why the email from Don Hamblin and the need for membership listings to be available at registration?
    Kurt -- Forum Administrator ---> Resources and Links Thread <---
    '78 R100/7 & '69 R69S & '52 R25/2
    mine-ineye-deatheah-pielayah-jooa-kalayus. oolah-minane-hay-meeriah-kal-oyus-algay-a-thaykin', buddy!

  11. #26
    Registered User chasman's Avatar
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    I'm guessing it's a courtesy from Don. The rally award rules are always published in an Owners News article prior to the rally. Still, some clubs in the past have not brought the required documents.
    Chuck Manley #12106
    2012 Howlin' at the Moon Rally Chair
    Ambassador, Knights of the Roundel #333, IBA Member, Life Member NRA
    Black '13 R12GSA (the Outlaw), Black '02 K12RS (157K)

  12. #27
    Registered User bikerhiker04's Avatar
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    Seems pretty straightforward

    There still appears to be some confusion here. There is NO information taken from the registration forms to be used by the Awards and Tallies committee. The only way Awards and Tallies committee get information is if a club leader, however you want to phrase that, approaches the Awards and Tallies booth in the MOA building and reports in. These requirements are not new, they have been the case for several years, although it sounds like there has been some confusion. It appears Mr. Hamblin's message was an effort to deal with this confusion both here on the forum, in the Rally section of the MOA website, and soon to be in the BMW ON. I for one can't think of any other way to get the word out to the membership.

    If you want your club to be in the running for an award, you should go to the Awards and Tallies booth (not registration) with a list of your club's membership and a list those members are at the event and do it prior to the Saturday afternoon deadline. It seems they are willing to accept and hold your club's sign up sheets there at the booth for your club members and/or you can do the groundwork yourself to ensure completeness. Seems pretty straightforward.

    Why not use the registration forms? I can think of at least one good reason. The amount of time and effort to simply do the data entry, much of it for clubs that are nowhere close to being in the running, is a large waste of effort and a big expense. This way, only the clubs that are interested and feel they have a shot at an award are involved, and most of the work is the club's, which is how I believe it should be. Too many of us forget this is a volunteer based club and seem to expect "someone else" to do the work. If no one in the club is interested enough to take the ball and run with it, then that club won't be considered.

    I'd like to thank Don Hamblin for taking on this committee job, and applaud him for his effort to get everyone on the same page of understanding how the Awards and Tallies work.
    Rick Nelson - 2014 BMW MOA International Rally Vendor Committee Co-Chair
    '12 G650 GS Sertao
    Operating on one cylinder by choice

  13. #28
    Administrator 20774's Avatar
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    bikerhiker04 -

    This is certainly news to me. I can see for awards such as oldest rider, oldest combo, farthest distance, etc....sure go by the awards/tallies area. But for what club you belong to?? That takes no extra time...I do all the work...there's a spot for it on the form. Why has it been on the form for umpteen years if it's not being used?
    Kurt -- Forum Administrator ---> Resources and Links Thread <---
    '78 R100/7 & '69 R69S & '52 R25/2
    mine-ineye-deatheah-pielayah-jooa-kalayus. oolah-minane-hay-meeriah-kal-oyus-algay-a-thaykin', buddy!

  14. #29
    Registered User bikerhiker04's Avatar
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    Quote Originally Posted by 20774 View Post
    bikerhiker04 -

    This is certainly news to me. I can see for awards such as oldest rider, oldest combo, farthest distance, etc....sure go by the awards/tallies area. But for what club you belong to?? That takes no extra time...I do all the work...there's a spot for it on the form. Why has it been on the form for umpteen years if it's not being used?
    News to you doesn't mean it's not been the case for several years. That's probably why Don put out the "reminder" as to how it's been done, due to some folks still not cognizant of the details. As for the club awards, there's no requirement for each member to go by the Award's booth. If a club leader gets everyone in attendance on a list, they can turn both the membership list and attendance list in at the same time. I know from personal involvement that the Indy club has done it this way since it was required. One of the Indy members takes it upon himself to bring a list of members, and to write up a list of the members in attendance, then turns it in to the Awards and Tallies booth.

    Unfortunately I can't answer why it's been on the registration form for umpteen years. Someone thought it was a good idea at the time, and it's not been removed. I can imagine when there were only 600 riders showing up at the National things worked a bit differently, but as you're well aware, times change and some things don't keep up or the fall through the cracks.
    Rick Nelson - 2014 BMW MOA International Rally Vendor Committee Co-Chair
    '12 G650 GS Sertao
    Operating on one cylinder by choice

  15. #30
    Former Club President DonHamblin's Avatar
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    Virtual Clubs

    Like Chuck said earlier, the email's are a courtesy and award "rules" will be published in an upcoming issue of the BMW Owners News. And as a current / former BMW MOA / Chartered Club Officer and President (along with having been a BMW MOA Rally participant since 1977), I have found myself not being armed with everything I should have when showing up at events. So we on the Awards Committee want to be as sure as we can that nobody is left out in the cold if we can help it. We also want to be sure that awards are judged as honestly and fairly as possible. So after discussing these "rules" with a number of interested parties, we have "cleaned up" the process:

    "Virtual or Special Interest Clubs" would be those clubs that carry on the majority of their activities via an internet website or email list. *While they might have a number of face-to-face activities, the majority of member interaction is in a virtual setting. *

    Understanding the vast differences encountered with clubs that do the majority of their member interaction in a virtual setting, we will ask that a club leader / moderator / list owner / representative assist in compiling a a list of their members in attendance. *We can have blank sign in sheets available at the Awards Booth for your members to sign in, and individual club representatives will be responsible for assuring their members have been signed in either with them or at the Awards Booth prior to 1:00 pm on Saturday of the rally. A membership roster will not be required for virtual clubs. *

    As loyalty is an important benchmark of the BMW MOA community, rally participants will be allowed to register as a member in attendance of only one Traditional Club and One Virtual Club." *

    We are hoping that this will make applying for an award as enjoyable, painless, honest, and fair as we can.

    Don Hamblin
    Awards Co-Chair,
    41st Annual BMW MOA "Beemers, Bigfoot and Blue Skies" International Rally
    www.bmwmoa.org
    (816) 600-2475
    Cell: (256) 479-5606
    BMWScooter@att.net

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