instead of cutting corners try focusing on increasing efficiency.
it would be confusing to get into a very detailed discussion here, but let me describe one example.
this year, we tried something new... big-screen displays.
we used these monitors during the day to show cool riding videos, as a jumbotron to give people a close-up look at the GS Giant trials, as a ride-in theater for watching adventure DVDs at night, and at the closing ceremonies to visually support the presentation.
but what if we took better advantage of those monitors during the entire hour that people assemble for the closing ceremonies? Put up names and/or numbers of award & door prize winners & givers, sell short promo spots to advertisers, put up video clips shot during the rally, put a remote cam reporter up in the stands.
during the rally, with enough pre-planning,
we could also sell time on these monitors to advertisers, show what's on the rally schedule hour by hour, and make special announcements.
all of this would not only raise funds but improve the rally goer experience.
these displays were expensive, but we *almost* covered their cost with two sponsorships. what if we had 50 sponsors? if we plan far enough out in front, we could easily do this. Ted Moyer and Chris Hughes are that good!

This year, the displays were a very last-minute decision. We did a lot with them, but we could have done a lot more.
This is just one example of efficiency vs. cutting corners. As you go about your planning, please think what can be done by getting double and triple duty out of things, as well as new things to do.
Which reminds me... we could really do something interesting with text messaging to rally goer's phones......
ian