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Thread: Hospitality committee needs your input

  1. #16
    Club President gsjay's Avatar
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    tried this

    We've tried this set up with a professional photograher at other events I've been involved with.

    You'd be surprised how hesitant folks are to step up and take advantage of this service.

    I don't know if it's the price or what. You hear a lot of "we'll have to come back and do that" but you guessed it, they never come back.

    This set up would have to be somewhere folks could stop at while heading in or out of the rally site, making it as convient as possible!

    I think a lot of folks also want the digital file for use in other formats and most professional photographers aren't going to part with the file.

    my 2 cents,
    gsjay
    Jason Kaplitz
    Johnstown, Pa
    Laurel Highlands BMW Riders #294

  2. #17
    MT State of mind
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    You could do something similar to what we did in Missoula: Single-sheet handouts (can be half-page sized) showing local rides; just pick three or four and show them generally, then folks can compare to their own maps for other details.

    One map showing hardware, supply and local mc shops, especially BMW shop. And U-Ship-It places, too. (Maybe invite a U-Ship-It shop to set up at the rally.) I worked the hospitality table at the Missoula rally and the most often asked question was how to get to the BMW shop.

    You could do better than we did in Spokane: On that generic restaurant/Wal Mart map, show gas stations and Quickie Marts located nearest to the rally site and remind anyone going on any group ride to go there first, fuel up and buy water, BEFORE showing up at the staging area for their event. At the GS tent in Spokane, every ride, riders showed up still needing fuel and packing no water.

  3. #18
    Ambassador at Large Jim Shaw's Avatar
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    One more time

    I have asked for this before, but never does it happen:

    I'd like to see a large map of the rally grounds posted near registration - and divided into sections like a lot of AAA maps - A-J across the top and 01-15 across the side. And a place where people who want can list their name and the quadrant where they are camping - or where they want to meet at a day/hour. The map could also be reprinted in the rally program.

    Every event would have an 'address' included - like "Seminar Bldg C - 9-F." We could also post these poster-sized maps around the grounds so people can find events and each other.

    It would also help security . In case of an emergency, first aid, etc. could get very close to the scene of a problem without question.

    For those with cell phones or family band radios, you can meet a freind without getting lost by telling them the quadrant you are in, right now.

    Clubs with hospitality tents can list them on the board near registration - so arriving riders can find their club without riding around endlessly looking for someone familiar.

    And so on...
    Last edited by Jim Shaw; 01-27-2005 at 01:05 AM.

  4. #19
    Rally Rat Sue's Avatar
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    Quote Originally Posted by KBasa
    I think they were looking to have something more like a photo op set up so people could take their own pictures.
    Nope --- Old Salt had it right. We are working with a professional who will take a souvie picture of you and your bike in front of Beemerville.....
    Sue Rihn #43753
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    Sometimes it's the bend in the road that makes life worth the ride.

  5. #20
    Ol salt
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    Ride Length

    For planning purposes what length of "day rides" do you prefer?

  6. #21
    Ambassador at Large Jim Shaw's Avatar
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    Quote Originally Posted by Ol'Salt
    For planning purposes what length of "day rides" do you prefer?
    If I were from fur aweigh, I'd like to look at half day and full day rides, and be back before dark in most cases. Just as an example, I had MS S&T make the following map. The blue boundaries are what S&T thinks are 2, 3, and 4 hour rides one way from Lima. (One hour gets you pretty much nowhere - not even to Dayton - to the Air Force Museum).

    Two hours will get you to Pickerington (AMA Museum - highly recommended) and the western edge of Amish country (ultra scenic - nice roads).

    Four hours will get you to Hocking Hills for some of the best riding roads in four states. Three hours will get you to Dearborn for the Henry Ford Museum and Greenfield Village, but I'd recomment an overnight there if you want to spend any time either place.

    Three hours will get you to Shaw Towers, if you can think of some reason why. A little over two hours to Shaw Flats - same qualification.
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  7. #22
    Train in Vain tnk12lt's Avatar
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    Question

    Quote Originally Posted by Sue Rihn-Manke
    Nope --- Old Salt had it right. We are working with a professional who will take a souvie picture of you and your bike in front of Beemerville.....
    Please clarify for us then. If someone wants to ask a friend to take their souvie picture instead of the professional will they be allowed or must they use the professional?

    Doug

  8. #23
    Rally Rat Sue's Avatar
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    Professional Photographer

    Quote Originally Posted by tnk12lt
    If someone wants to ask a friend to take their souvie picture instead of the professional will they be allowed or must they use the professional?
    Sure your friends can take your picture. But probably not where the pro is going to be doing his work.... There will be lots of potential photo opportunities. It's all good. I'll see about having a second location that will work for folks who want to do their own camera work.

    This is going to be a heckuva party!
    Sue Rihn #43753
    BMW MOA Director - Ambassador
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  9. #24
    sMiling Voni's Avatar
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    Sue wrote:
    I'll see about having a second location that will work for folks who want to do their own camera work.
    Wonderful!!!

    It's going to be one heck of a party ; )

    Voni
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  10. #25
    Registered User MTHelmet's Avatar
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    The banner should be made with Beemerville only, and of good qualit that would last for (say 5 years). A second banner cuold be made then with the rally LOGO and Location on it, for each rally.

    The people who would like a pro to take their picture could have hours from say 11 am to 2 pm. then the rest could have the rest of the day.
    It should be set up with the banner facing south, I think this would give the best lighting for most picture during the day.
    MT helmet
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  11. #26
    Registered User DLilah's Avatar
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    Newbie Help

    You might already have this covered somehow. However, for us Newbie's it would be helpful to have some type of brochure or poster giving us tips and advice on getting the most out of the rally. We are new BMW riders and new MOA members and this is our first rally of any kind. Quite frankly, we are extremely excited about coming, but it's a little overwhelming, and tips and advice from veterans would be welcome and very helpful.

    Thanks!

  12. #27
    JOECUBANA
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    Newbie gathering

    Or how about a newbie "icebreaker" or something similar?? Since this will be my first National something like that would be appreciated.

    JC

  13. #28
    Ol salt
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    Quote Originally Posted by Joecubana
    Or how about a newbie "icebreaker" or something similar?? Since this will be my first National something like that would be appreciated.

    JC
    Great Idea!! Sue, you looking at this and the post before?
    How about helping these people out some of you ol'vets!

  14. #29
    Registered User DLilah's Avatar
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    Quote Originally Posted by Joecubana
    Or how about a newbie "icebreaker" or something similar?? Since this will be my first National something like that would be appreciated.

    JC
    I like your idea, JC, of an "icebreaker." I know me and my husband (STRESS) would love that.

    We are really looking forward to meeting fellow BMW enthusiasts, especially those with more experience than we have (which isn't hard to do) who are willing to share their knowledge.

  15. #30
    Rally Rat Sue's Avatar
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    Thumbs up Ice-Breakers

    Without a doubt, the best and fastest way for you to meet some new folks and REALLY feel like you are part of the family is to volunteer.

    Do it early, so you can meet new folks right away, and then do another shift later in the week, somewhere else, to meet another whole different group. Before you know it, you will have new friends who might live a thousand miles away from you.

    These BMW rallies are like family-reunions ... on STEROIDS. The more places you volunteer, the more people you will get to know, and the more fun you will have.

    I Promise.
    Sue Rihn #43753
    BMW MOA Director - Ambassador
    Sometimes it's the bend in the road that makes life worth the ride.

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